Athlete information
DTL Coaching · Contact: Dale Thomas Lambrick · Dlambrick5@gmail.com
This notice describes the website declaration inbox. The coaching agreement remains a review draft and final business and retention details must be confirmed before coaching begins.
What is collected and why
The form records your name, email, phone, emergency contact details, readiness answers, typed signature, accepted wording, agreement version and server receipt time. Dale uses these to review your request for coaching, discuss readiness concerns and keep evidence of your declaration. Provide only the requested information, without detailed diagnoses or medical records.
Health-related answers
Your explicit, separate consent permits DTL to store and review readiness answers that reveal health information. You can withdraw it by contacting Dale. He will explain whether coaching can safely proceed without that information. Withdrawal does not undo previous lawful processing. Other contact and administration information is used to take steps you request towards coaching and to maintain the declaration record.
Where it is saved and who can see it
The declaration is stored in the website’s hosted database, supplied through the Sites hosting service and Cloudflare infrastructure. It is not saved to a public webpage or Google Drive. Access to the private inbox is restricted to Dale and the authorised website administrator, Julian Poole, through signed-in accounts. Operational hosting providers process data to run the service. The form does not verify legal identity or email ownership.
Notifications and your copy
Dale’s private inbox displays saved submissions. After saving, you may choose “Notify Dale by email”. This opens your email app with your name, submission reference and private inbox link; press Send to deliver it. Readiness answers and emergency contact details are not included. You can download or print your complete declaration after successful submission.
If a transactional email sender is configured, the website may also email Dale a short alert with the reference and private inbox link. Automatic athlete email receipts are not connected.
Optional plan adjustments
The adjustment form stores only the dates you ask to change, your comments and contact details in Dale’s private workspace. Athletes whose plan suits them do not need to submit a form. Please avoid detailed medical information. Requests do not change a TrainingPeaks programme automatically. After saving, you can email Dale your name and request reference. Your comments are not included in that email.
Contact Dale at Dlambrick5@gmail.com for enquiries and follow-up.
Retention and your rights
Records are kept for coaching administration and documented legal or insurance needs. Ask Dale for the applicable retention period; the final retention schedule remains to be confirmed before coaching starts. You may ask for access, correction, deletion, restriction or a portable copy, and raise an objection where applicable. Some records may need to be retained for legal reasons. Contact Dale to make a request or withdraw consent.
You can complain to the UK Information Commissioner at ico.org.uk. No marketing or photograph permission is requested. Only essential sign-in functionality is used for the administrator inbox; form answers are not kept in browser storage.